Frequently Asked Questions - Universal Time Recorders
The first time clock known as the Bundy clock was invented on November 20, 1888, by Willard Bundy from New York.
In 1889 Harlow Bundy, organized the Bundy Manufacturing Company, and began making time clocks. The time recorder business of Bundy Manufacturing, along with two other time equipment businesses, became International Time Recording Company in 1900.
In 1911, International Time Recording Company and two other companies were merged, forming IBM and in 1958, IBM's Time Equipment Division was sold to the Simplex Time Recorder Company. Due to management changes, in 1963 the company changed the name to International Time Recorders.
In the late 20th Century time clocks started moving from the mechanical time clock to the computer base electronic time clock systems. More recently, the biometric time clock to capture employees for example fingerprint or facial to deter "buddy punching" and some of the newer time clocks are built to work with cloud based software.
There are many variations of time clocks, non-calculating, calculating, time and date stamper, proximity card and Biometric.
Non-calculating time recorders will stamp the date and time on a time card.
Calculating time recorder will also stamp the date and time on a time card but at the end of each day and end of payroll Week, Fortnight or Month the total time is calculated.
Time and Date Stamper stamps the date and time on to the time card or job costing card.
A time and attendance systems records when employees start and stop work, track meals and breaks, the department where the work is performed, the type of work performed, and the number of items produced. In addition to tracking when employees work, business also need to keep track on when employees are on Annual Leave, Sick Leave, to name a few.
Time and attendance system has many benefits to your business. It enables an employer to have full control of all employees working hours. It helps control labour costs by reducing over-payments. A time and attendance system is invaluable for labour compliance regarding proof of attendance.
Non-Calculating Time Clocks rely on highly skilled employee effortlessly adding up time cards which have times stamped onto them using a time recorder such as the Bundy Clock. The time recorder has been in use for many years and may still be bought new today.
Calculating Time Clocks also have times stamped onto them but the payroll staff labour costs are not has high as the time clock calculates the total time.
Automated time and attendance systems can use proximity cards, pin code, HID cards, and biometrics(fingerprint, or facial). The employee swipe, touch or stand in front of the time clock to identify themselves and record their working hours as they enter or leave the work area. The time and attendance system information is then transferred to a computer for processing, in some cases a portable memory device is needed and an employee has to physically transfer data from the time clock to the computer.
The software once on the computer generates employee timesheets which are used to calculate employee wages, some software can integrated into the company’s payroll software
In the recent years problems started to rise in the workplace with the original style Bundy clocks. If an employee for example was running late for his shift, another employee 'buddy' could take their time card and clock on for them. Therefore, Bundy-style time clocks are still excellent for few employees where trust and honesty exists, however most business and certainly large employers are making the move to systems like a biometric time clock which cuts out opportunities for another employee ‘buddy’ to clock on or off for them.
It's a good idea to explain to your employees why you have decided to purchase a time clock or update your current one. Your staff may see a purchase of a time clock or an upgrade to biometric time and attendance system as an enemy.
You should point out that a time and attendance records are the employees claim to be paid correct wages including any overtime due or penalties associated with that time.
It is also advisable to discuss what you regard as acceptable for late clocking in such as accident on the freeway. If the staff try hard to be on time but are docked they may feel disheartened.
If upgrading to Biometric time clocks explain to your staff that this is just a more affection way to collect employees hours worked. Explain that a fingerprint time and attendance system uses a fingerprint to create a code on the machine that tracks when staff clock in or out. That the time clock does not create a full fingerprint that could ever be used by 3rd parties to replicate or duplicate human fingerprints.